OTM DATABASE
ABOUT
NACURH, Inc. has been contracting with a Professional Software Development Company to design, re-develop, and release our OTM Database. We have taken much feedback and input from general members, NACURH Leadership, and the Executive Committee.
While the new database has been released, NACURH will be continuing to update and improve the database! NACURH Is not actively in a development phase. If you have suggestions for improvement, visit the OTM Improvements page! There are known issues inside the database. Notes regarding those things will be updated and included in the OTM Administrator Guide.
If you have any other questions or concerns, please reach out to the NACURH Associate for NRHH at nan@nacurh.org.
ROLLOUT
Resources
The OTM Guide and the OTM Administrator Guide are both available on the NRHH Website under the About dropdown by selecting Resources.
Webinars
Webinars will be hosted on these dates to help with the transition from the current Jotform/Google System to the new OTM Database! After each webinar, recordings will be linked here!
FAQ
Q: My old login is not working, do I need to create a new account?
A: Yes, no accounts from previous databases were carried over, everyone will need to create a new account.
Q: How do I become a campus level administrator?
A: Reach out to your region's ADNRHH and they will work to assign you that capability. Make sure prior to reaching out that an account has been made on the database using the email you want assigned as a Campus Administrator. We recommend using a shared email such as NRHH@institution.edu to help transition this ability each year.
Q: How does my institution vote?
A: Campus administrator can also assign OTM Selection Committee members for your campus. Committee members will be able to see specific categories assigned by the Administrator. Within each category OTMs must be ranked for submission. After the rankings are submitted, the Campus Administrator will confirm the results to submit them to the next level. If rubric voting is required, a rubric score will be required for each OTM and should be the basis for your ranking.
Q: Does my institution have to vote throughout the database?
A: No. There is a built-in process for voting outside the database and submitting results through the system. Consult the OTM Videos or the OTM Administrator Guide for more information.
Q: How do I verify that my OTM has been submitted?
A: The system will display a confirmation page after your OTM submission. All nominations are publicly viewable on the Search OTM Submission page. If you were signed into an account, you should be able to see any past nominations by clicking on the "Search OTM Submissions" tab and selecting "My Nominations". Because accounts from the old database were not able to be carried over, any OTMs that you submitted on the old OTM database will not be linked to your new account, yet.
Q: How can I submit my campus OTMs to the Regional Level?
A: This depends on how selection is being completed.
If selection is done through the database, Campus Administrators will confirm the votes in each category which will automatically bring the campus OTMs to the regional level.
If selection is being done outside the database, the Campus Administrator will individually assign the award status which will submit the nomination to the regional level.
Q: Am I able to edit OTMs after they are submitted?
A: On the new OTM database, there currently is not an edit function available. This function will be coming in a later update.
Q: Where can I see past OTM submissions from before the OTM Database?
A: All submissions to the Jotform/Google system are now integrated into the OTM Database. Anything submitted prior to January 2023 is currently unavailable, but will be added in the future.
Q: Where can I find results from each OTM Process?
A: All Winning OTMs will be shown publicly on the OTM Database and can be found by using the "Search OTM Submission" page filters and the "Quick Report" pages. The NACURH Winners spreadsheet, formerly housed on the NRHH Website, is not being maintained anymore.
Monthly OTM Process
Instructions for Campus Winner Selection and Submission to Region
The deadline is the 10th of the following Month
OTM Administrator Guide (contains information from the videos and more)
Re-categorizing OTMs into
the Correct Category
Serving on an
OTM Voting Committee
Accessing and Navigating OTM Administrator Spaces
Managing the
Selection Committee
Voting Outside the OTM Database and Submitting Winners to the Regional Level
If you need assistance, please reach out to your ADNRHH and the NACURH Associate for NRHH at nan@nacurh.org.